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Staff Job Opportunities

Associate Director of Diversity, Equity, Inclusion, Accessibility (3-year Term)

Job Summary The Associate Director of Diversity, Equity, Inclusion, Accessibility (DEIA) at National Institute for Theory and Mathematics in Biology is a pivotal leadership role responsible for advancing the institution's commitment to fostering a diverse, equitable, inclusive, and supportive environment across all facets of its community. Reporting directly to the Associate Faculty Director for DEIA, and to NITMB senior leadership, the Associate Director will oversee strategic initiatives, programs, and policies that promote equity, diversity, inclusion, and belonging within the Institute. This is a term position ending on June 30, 2028. Opportunity for renewal will be based on performance and available funding. Specific Responsibilities: Strategic Leadership and Oversight: Together with the Faculty Director develop and implement a comprehensive strategic vision and operational plan for DEIA efforts, aligned with institutional goals and priorities. Together with the Faculty Director provide leadership and oversight for NITMB, ensuring alignment with the institution's mission and values. Collaborate with senior leadership, faculty, staff, and students to integrate DEIA principles into all aspects of institutional life. Coordinate the DEIA Committee meetings and oversight, including actively monitoring concerns about discriminatory, exclusionary, or harassing behaviors, Policy Development and Compliance: Collaborate with Institute leaders to develop and implement policies and practices that advance diversity, equity and inclusivity. Provide day-to-day oversight of NITMB program recruitment, application and selection processes. Including, but not limited to, development of criteria, rubrics, and bias mitigation for each program application cycle. Ensure compliance with local, state, and federal regulations related to diversity, equity, and inclusion. Program Development and Management: Together with the Faculty Director develop, implement, and assess DEIA programs, initiatives, and educational resources. Coordinate outreach activities with NITMB Assistant Director for Operations and Outreach. Manage the DEIA budget effectively, allocating resources to maximize impact and sustainability of initiatives. Community Engagement and Outreach: Foster a culture of belonging and engagement through outreach to diverse communities, including students, postdoctoral scholars and fellows, faculty, staff, visitors, program participants, alumni, and external partners. Cultivate relationships with external organizations and community stakeholders to enhance DEIA efforts and collaboration. Data Analysis and Reporting: Utilize data-driven insights to assess the effectiveness of DEIA initiatives and programs, making data-informed decisions for continuous improvement. Prepare regular reports and presentations on DEIA metrics, progress, and challenges for institutional leadership and stakeholders. Thought-partner with Evaluation Team in evaluation practices around programs, participants, and stakeholders, including development and implementation of annual climate survey. Educational Programming and Training: Organize educational programs, workshops, and training sessions to promote awareness and understanding of DEIA issues for NITMB stakeholders, including faculty, trainees, faculty, staff, and longer-term visitors. Minimum Qualifications: Education: Master’s degree required; additional DE&I coursework preferred Experience: Minimum of 3-6 years of progressively responsible experience in diversity, equity, inclusion, or a related field including program and/or department management, preferably within higher education. Leadership: Demonstrated experience in strategic planning, program development, and managing complex initiatives related to DEIA. Data Analysis: Proficiency in data analysis, assessment, and evaluation methodologies to measure impact and outcomes of DEIA initiatives. Compliance: Knowledge of relevant laws, regulations, and best practices related to diversity, equity, and inclusion in higher education. Minimum Competencies: Strong interpersonal, communication, and facilitation skills with the ability to engage effectively with diverse stakeholders. Successful candidates will bring emotional intelligence and conflict-resolution skills to charged issues in order to move the department forward in its ambitions. Cultural competence, resourcefulness, creativity, and perseverance. Demonstrated ability to interact and influence at all levels of an organization and to work collaboratively across functions and departments toward shared objectives. Preferred Qualifications: PhD/EdD in a related field (e.g., higher education administration, social sciences) Additional Information: This position requires occasional morning, evening, and weekend availability. Work from home policy for NITMB is 4 days in-person and 1 day remote. The Director of DEIA will be expected to maintain a professional and inclusive demeanor in all interactions and uphold confidentiality at all times. Target hiring range for this position will be between $86,000-$98,000 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage. The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law. #LI-EN1

Senior Research Administrator (3-year Term)

Job Summary Provides administrative leadership by incorporating a significant amount of experience in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. Using extensive research administration experience within the same unit, coordinates all aspects of multiple grant &/or contract pre- & post-award activities. Assists in developing new funding opportunities & strategic plans regarding grants &/or contracts by providing guidance & counsel in regard to grant &/or contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting &/or expense problems. Reviews associated policy & procedures & recommends changes to increase productivity & effectiveness. The NITMB is a new University Research Institute (URIC) that is led by Northwestern University and has as its working partner, the University of Chicago. The mission of the NITMB is to create a ground-breaking hub of interdisciplinary research, with mathematical research that advances our knowledge of biology, and biology research that catalyzes new mathematics. NITMB will realize this vision via an innovative research program involving 80+ faculty from Northwestern University and the University of Chicago. The research done by NITMB will support advances in areas as diverse as the environment, medicine, and technology development. Geographically co-located NITMB members share space in downtown Chicago that is readily accessible to collaborators across the US and the world. NITMB engages in a broad array of education, workforce development, and broadening participation activities that will include diverse communities. NITMB also develops training for undergraduates and graduate students with community partners in a highly diverse city. A wide variety of scientific long programs, workshops, and conferences will enhance international collaboration between mathematics and biology and ensure that the scientific outcomes of the NITMB's research impact wide-ranging sectors of basic and applied research. The Senior Research Administrator provides administrative leadership and intermediate problem solving in support of NITMB’s research, convening programs, and broader impacts programs and its mission. Provides post-award research administration ensuring the fulfillment of all grant, contract, and compliance requirements, including issuance of internal and external subawards. Works with senior leadership and director of operations and outreach to meet annual reporting requirements. Manages overall day-to-day research administration activities including reconciliations, reimbursements, and proper auditing. Oversees the sub-contracts of the NITMB awards to partner institutions and awardees. Oversees with the University of Chicago Deputy Director for Research, both the internal and external research grant awards program, review, issuing of awards, tracking of spend, and obtains the deliverables due by investigators. Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations. Oversees two staff positions and aids in training of all staff on research administration practices and regulations. Works as a thought partner in strategic planning, operations, and development of standard operating procedures with the Director for Operations and Outreach and faculty leadership. This is a term position ending on September 19, 2028. Opportunity for renewal will be based on performance and available funding. Please note: Work location of the NITMB is downtown Chicago at 875 N Michigan Ave. Supervisor provides overall objectives & in consultation with EE develops deadlines. Work is reviewed for fulfillment of objectives & overall compliance with policy & procedures. EE completes majority of activities without direction; consulting with supervisor only in regard to new or unusual circumstances. EE uses judgment & an extensive amount of experience to adapt an advanced knowledge of skills, methods, practices, policies & procedures & a moderate degree of innovation, analysis, & reasoning to plan & prioritize work that is primarily project oriented & involves some extremely difficult problems &/or decisions. EE interprets policy. Specific Responsibilities: Complexity Typically administers multiple research projects such as: Complex multi-PI or multi-unit proposals, grants &/or contracts Center or program grants Proposals with cost sharing Pre-Award Manages pre-award administration of grants and &/or contracts. Coordinates proposal submission. Coordinates budget and justification preparation. Completes sponsor and university proposal forms. Creatively and proactively evaluates and resolves problems and makes decisions. Post-Award Coordinates post-award activities. Monitors execution of all financial transactions in research portfolio. Forecasts & provides information for reports on financial status of projects. Manages day-to-day financial functions. Verifies that protocols are linked to CUFS chart strings; labor distribution assignments. Completes expenditure reviews. Reconciles monthly payroll entries. Verifies & processes cost share entries. Prepares & submits invoices to sponsors. Identifies program income issues. Proposes resolutions to overdrafts. Prepares interim & final financial reports. Facilitates account close out activities. Participates in efforts to improve research administration including serving on university committees related to research administration. Financial Oversees unit's entire sponsored project portfolio. Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge. Provides information to senior management that is used for department budgeting purposes. Human Resources Manages & integrates all departmental staff efforts for grant &/or contract administration. Provides research administration training. Develops staff. Mentors other administrative staff in research administration. Serves as the primary resource for research administration guidance. Compliance Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration. Recommends changes to improve programs, policy &/or practice. Resolves compliance problems & issues working in conjunction with faculty. Supervision Provides direct supervision to research support staff. Assigns & reviews staff work. Miscellaneous Performs other duties as assigned. Minimum Qualifications: Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. A minimum of 5 years’ experience required with 2 years of research administration and 3 years of research, finance, administrative or other relevant experience. Minimum Competencies: (Skills, knowledge, and abilities.) Organization, time management, detail oriented Multi-tasking, communication Self-starter, diplomatic, pro-active, manage stress Managing people Provide leadership by cooperatively anticipating, coordinating, strategizing Preferred Qualifications: At least 4 years working on complex multi-PI multi-institution large center award, such as a NIH U54, NSF STC. Deep experience with budgets, reconciliations, spending, and justifications. Experience with strategic planning. Experience with managing sub-contracts at Northwestern University Experience with working with partner institutions on large awards. Experience with working with multiple education and outreach programs, such as NIH T32, NSF REU Experience with administrating internal awards, such as pilot projects, in which multiple PIs are awarded. Experience with graduate student stipend and tuition across multiple schools and universities Experience with postdoctoral trainees across multiple schools and universities Experience with coordinating trainees who need RCR training that adheres to NSF policy Experience with the management of NSF participant support costs, including reimbursement of participants attending convening activities. Experience with management of Northwestern research systems, CERES, ERS, NUCore. Preferred Competencies: (Skills, knowledge, and abilities) Excellent verbal and written communication skills. Communicates clearly, politely, and effectively. Work successfully with University students, faculty, and staff. Demonstrated administrative and organizational skills. Excellent planning and project management skills Multi-task and manage multiple responsibilities simultaneously. Familiarity with general business practices. Attention to detail. Strong analytical and organizational skills. Analytical ability to find solutions to various administrative problems. Willingness to be flexible, perform new tasks with short notice, and accommodate last minute requests. Excellent interpersonal skills. Handle public contacts with courtesy, clarity, and diplomacy. Handle sensitive and confidential situations and information with absolute discretion. Display a professional, calm, and courteous demeanor and maintain when under pressure. Follow an issue through to resolution. Work under minimal supervision and oversight. Review and synthesize information and produce a concise summary. Target hiring range for this position will be between $87,000-$102,000 per year or per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage. The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.

Program Coordinator Senior (3-year Term)

Job Summary: Provides direction in reviewing & recommending policy & procedure designed to enhance operational excellence of a program/project in order to ensure success. Ensures the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the business area's mission & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Represents program/project on internal & external administrative affairs by recommending alternatives & suggestions. The NITMB is a new University Research Institute (URIC) that is led by Northwestern University and has as its working partner, the University of Chicago. The mission of the NITMB is to create a ground-breaking hub of interdisciplinary research, with mathematical research that advances our knowledge of biology, and biology research that catalyzes new mathematics. NITMB will realize this vision via an innovative research program involving 80+ faculty from Northwestern University and the University of Chicago. The research done by NITMB will support advances in areas as diverse as the environment, medicine, and technology development. Geographically co-located NITMB members share space in downtown Chicago that is readily accessible to collaborators across the US and the world. NITMB engages in a broad array of education, workforce development, and broadening participation activities that will include diverse communities. NITMB also develops training for undergraduates and graduate students with community partners in a highly diverse city. A wide variety of scientific long programs, workshops, and conferences will enhance international collaboration between mathematics and biology and ensure that the scientific outcomes of the NITMB's research impact wide-ranging sectors of basic and applied research. The Sr Program Coordinator will be overseeing the Education and Outreach efforts of NITMB, including the Summer Undergraduate Research Program, coordinating outreach programs, management of communications including website design and CMS, advertising, and marketing of all NITMB programs, workshops, outreach, and activities. They will assist with programs such as the Annual Conference and convening workshops. They will have two direct reports with responsibilities under communications, A/V and IT support of NITMB space. They will report to two faculty directors of education and outreach, the assistant director for operations and outreach, and the director for director for operations and outreach. They will have the collegial support of the associate director for DEIA and supervisory support of the assistant director for operations and outreach in coordinating the outreach programs. This is a term position ending on 6/30/2028. Opportunity for renewal will be based on performance and available funding. Specific Responsibilities: Administration Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective. Develops, maintains & reports on quantitative and qualitative performance measures. Oversees documentation of agreements between NU and partner organizations, ensuring that agreements are completed, appropriately reviewed, approved, and adhered to by all parties. Acts as liaison to IT to ensure technology systems are properly installed & maintained & meet the informational, analytical & computing needs of users. Ensures necessary hardware, software & network infrastructure services are appropriated from central or internal IT. Issues work order requests for maintenance, repairs & upgrades. Budgets & Financial Reviews exceptions forms and reimbursements that require special attention. Develops fees, charges, recharge rates, etc for services. Communication, Outreach & Recruitment Ensures program/project success in regard to revenue & expense goals including recruitment, participation, etc. Identifies opportunities and strategies for short- and long-term growth & expansion. Creates & implements program/project brand identity and marketing & advertising strategy. Oversees marketing of new and current programs, working with partner institutions & media to ensure marketing plan effectively targets applicants, sponsors, etc. Ensures that all advertising and marketing materials accurately represent programs. Pursues opportunities for alumni contact & solicitation. Evaluation Manages development and maintenance of evaluation processes including associated metrics and key performance indicators. Reviews & analyzes outcome measurements and recommends changes & enhancements to improve program/project. Collaborates with internal/external partners to implement changes designed to improve/increase program/project goals/objectives. Events Manages programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc. Manages planning and arrangement of meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU. Manages event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner. Program Development Researches competitor, and state-of-the art developments to enhance, improve, and innovate program curricula and delivery to better meet goals & objectives. Coordinates with program/project sponsors on the delivery of all onsite instruction and provision of logistical support. Recruits, trains and assigns faculty/instructors to teach programs. Supervises creation of components, including curriculum development, lectures, conferences, seminars, support groups, etc. Oversee development and implementation of new program/project initiatives. Manages relationships with partners, foundations, etc. and coordinates logistical support Continually assesses and innovates program/project to achieve educational goals. Develops strategy for program/project growth and expansion. Strategic Planning Manages & implements strategic plans. Reviews plans, meets with leadership & key faculty & staff. Provides advice & counsel & recommends changes & improvements to functional operations to better meet organizational needs & objectives. Student Support Manages recruitment, application evaluation, interview, selection and notification of students or participants. Implements admissions criteria in accordance with associated NU policy. Supervises student orientation, registration, student life, graduation, etc. Implements a department strategy for structure, process, & staff support of students. Supervision Supervises 1-2 staff. Miscellaneous Performs other duties as assigned. Minimum Qualifications: Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. 2 years program/project administration or other relevant experience. Minimum Competencies: (Skills, knowledge, and abilities.) Intermediate knowledge of word processing, spreadsheet, website CMS or similar, adobe creative suite or similar, email, and database software programs is required Experience managing programs at a non-profit or university Experience working with diverse populations Preferred Qualifications: Management of direct reports Coordination of pre-award and post-award deliverables to sponsored research agencies, such as reports and proposals Experience with External Advisory Boards and or Scientific Advisory Boards Experience with alumni relations and/or donor relations Preferred Competencies: (Skills, knowledge, and abilities) Excellent communications (written and verbal; communicates clearly, politely, and effectively), interpersonal, organizational, and time-management skills. Excellent planning and project management skills Exhibits ability to multitask on a regular basis. Pays close attention to detail Knowledge and experience with developing and executing programs that service specific populations Demonstrates ability to think creatively to assist in special event planning and marketing. Willingness to take on new tasks and accommodate last minute requests Knowledge and experience with post-award management and financial management Target hiring range for this position will be between $60,000-$71,000 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage. The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law. #LI-EN1

Program Coordinator (3-year Term)

Job Summary: Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions. The NITMB is a new University Research Institute (URIC) that is led by Northwestern University and has as its working partner, the University of Chicago. The mission of the NITMB is to create a ground-breaking hub of interdisciplinary research, with mathematical research that advances our knowledge of biology, and biology research that catalyzes new mathematics. NITMB will realize this vision via an innovative research program involving 80+ faculty from Northwestern University and the University of Chicago. The research done by NITMB will support advances in areas as diverse as the environment, medicine, and technology development. Geographically co-located NITMB members share space in downtown Chicago that is readily accessible to collaborators across the US and the world. NITMB engages in a broad array of education, workforce development, and broadening participation activities that will include diverse communities. NITMB also develops training for undergraduates and graduate students with community partners in a highly diverse city. A wide variety of scientific long programs, workshops, and conferences will enhance international collaboration between mathematics and biology and ensure that the scientific outcomes of the NITMB's research impact wide-ranging sectors of basic and applied research. The Program Coordinator will either coordinate programs under the umbrella of research and training programs or the umbrella of convening programs. Research and training programs: include the NITMB Fellows, Visiting Scholars program, NITMB internal research meetings, professional and career development workshops, and core competencies. Convening programs: include scientific workshops, the annual conference, the annual retreat, summer tutorials, and collaboration workshops. This is a term position ending on 6/30/2028. Opportunity for renewal will be based on performance and available funding. Specific Responsibilities: Administration Manages day to day operations. Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained. Manages design and development of program databases; compiles & analyzes data; prepares reports. Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components. Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives. Communication, Outreach & Recruitment Develops coordinated, consistent marketing and brand messages. Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization. Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project. Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc. Evaluation Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc. Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates. Implements corrective actions required as a result of surveys or other indicators. Events Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc. Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU. Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner. Program Development Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives. Manages academic quality and continued growth and expansion. Identifies & obtains external expertise as needed and works with content experts for current and new programs. Reviews programs/projects to increase efficiencies to support growth. Manages speaker selection, communication, and topic development. Leads program/project updates and improvements. Regulatory Compliance Ensures compliance with all necessary organizations. Prepares documentation as required. Performs other duties as assigned. Minimum Qualifications: (Education, experience, and any other certifications or clearances) Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. 1 year program/project administration or other relevant experience. Minimum Competencies: (Skills, knowledge, and abilities.) Intermediate knowledge of word processing, spreadsheet, website CMS or similar, adobe creative suite or similar, email, and database software programs is required Preferred Qualifications: (Education and experience) Experience coordinating programs at a non-profit or university Experience working with diverse populations Preferred Competencies: (Skills, knowledge, and abilities) Excellent communications (written and verbal; communicates clearly, politely, and effectively), interpersonal, organizational, and time-management skills. Excellent planning and project management skills Exhibits ability to multitask on a regular basis. Pays close attention to detail Knowledge and experience with developing and executing programs that service specific populations Demonstrates ability to think creatively to assist in special event planning and marketing. Willingness to take on new tasks and accommodate last minute requests Knowledge and experience with post-award management and financial management Target hiring range for this position will be between $54,000-$62,000 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage. The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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